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- Project Profile -

Washington Public Utility District Reinvigorates Multifunction Space with Audiovisual Solutions 

 

 

Mason Public Utility District No. 3 (Mason PUD 3), the consumer-owned electric provider serving Shelton, Belfair, and surrounding areas in Mason County, Washington, recognized a critical need to modernize and unify its audiovisual infrastructure.

Completed at the end of 2023 under the Washington State DES Master Contract No. 03418, this AV integration project upgraded two key multifunction meeting rooms to support in-person gatherings, virtual conferencing, and hybrid collaboration.

 

Project Overview

Mason PUD 3’s original AV installation was outdated and unreliable, and efforts to secure support from the previous integrator proved unsuccessful. With large public-agency meetings and board sessions on the line, the district needed an AV overhaul that would be easy for staff and residents alike to operate

The project consisted of specialty classrooms/video labs, district office conference spaces, and an overhaul of the district security system. Avidex brought this vision to life by implementing partner technology from Q-SYS, Panasonic, Visionary Network Audio Video

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Challenge: Aging AV Systems Impeding Collaboration

Prior to 2023, both Johns Prairie and Skookum meeting rooms relied on legacy AV equipment that frequently failed, lacked vendor support, and did not meet PUD 3’s evolving hybrid meeting requirements. The existing projection screens and projectors were unreliable, and audio systems provided insufficient coverage for larger groups. Attempts to source repair and support from the original equipment manufacturer proved unsuccessful, resulting in long delays and suboptimal meeting experiences.

Key Pain Points

Unreliable Projection & Audio

Frequent projector bulb failures, outdated projection screens, and inadequate microphone coverage.

No Hybrid Conferencing Capability

Existing rooms lacked UC video conferencing, limiting remote participation.

Vendor Support Gaps

Difficulty sourcing parts and service for the aging system, leading to operational downtime.

Solutions for Every Space

The audiovisual integration solutions addressed Mason PUD3's challenges head-on with cutting-edge technology and strategic implementation specific to use case and space.

Instead of fixed lenses, Avidex provided versatile tripod-mounted cameras that offer complete flexibility in capturing meetings and presentations. Users simply connect the camera, adjust its position to achieve the desired angle, and start their session on platforms like WebEx, Teams, or any preferred video conferencing software, all with minimal setup time. This approach empowers presenters and participants to adapt quickly to various room layouts and meeting formats, ensuring clear visuals and seamless connectivity for both in-person and remote attendees.

 

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Each Board of Commissioners seat is equipped with a dedicated monitor and speaker, giving every participant full visibility and clear audio for all meeting content. This personalized setup ensures that board members can engage directly with the information shared, collaborate more effectively, and participate in discussions without disruption. By eliminating distractions and enhancing focus, each commissioner benefits from an experience tailored for productivity, all while maintaining an uncluttered and professional meeting environment.

 

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A streamlined, two-button interface powers the entire system—no complex menus required. With just a simple press, users can activate and control essential functions intuitively, reducing setup time and eliminating confusion. This effortless operation allows every staff member and community participant to utilize the technology with complete confidence, regardless of their technical background. The accessible design ensures meetings start on time and run smoothly, delivering a dependable experience for everyone who enters the space.

 

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State-of-the-art projection, audio processing, conferencing cameras, and control systems deliver crystal-clear video, reliable audio, and seamless platform integration.

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Design-Build Under WA State DES Contract

Leveraging the WA State DES Master Contract No. 03418, Mason PUD 3 engaged the AV integrator to provide a fixed-fee, design-build approach. This streamlined procurement eliminated competitive bidding delays and guaranteed project pricing aligned with state contract rates.

Learn More About Utilizing DES

 

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Technology Partners

This project was made possible with technologies from our partners.

 

 

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The Outcome: A Ready-For-Anything Multifunction Space

The deployment of advanced AV solutions at Mason PUD3 fundamentally elevated the district’s conference environment.

Seamless functionality empowers staff and community members to initiate and participate in meetings intuitively, eliminating the need for specialized training. The project adhered strictly to budgetary constraints and timeline commitments, ensuring cost-effective delivery without compromise. ROI is clearly demonstrated through the system’s robust reliability and intuitive operation, achieving the intended performance benchmarks by design. Ongoing partnership is supported by the Avidex Help Desk, which maintains full warranty service and stands ready to extend support through comprehensive service agreements.

Overall, the project successfully modernized the district’s conference space.

 

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